A privacy management solution designed to help organizations manage and protect personal data while ensuring compliance with global privacy regulations. The privacy management solution benefits collectively contribute to a more robust privacy framework within an organization, ensuring that personal data is handled responsibly and in compliance with privacy regulations. Here are some key advantages:
Privacy management solution helps in managing privacy risks related to data hoarding, overexposure, and transfers, empowering employees to make better data-handling decisions.
It aids in standardising compliance and streamlining adherence to regulations, which is crucial for businesses operating in multiple regions with varying privacy laws.
Automating privacy operations with Microsoft Priva can lead to more efficient management of privacy-related tasks and procedures.
It provides tools for privacy risk management, helping to proactively identify and address potential privacy risks before they become issues.
Microsoft Priva supports the hybrid work model by balancing the protection of corporate data and employee privacy with the need for access and collaboration from anywhere.
Privacy management solution consolidates privacy protection across your data landscape, making it easier to manage personal data.
By ensuring personal data stays private and secure, it helps to encourage greater user confidence and trust in your organization.
Privacy management solution supports digital transformation initiatives by mitigating privacy risks, which can be a barrier to adopting new technologies.
It includes features like Consent Management, Privacy Assessments, and Subject Rights Requests, which help automate the management and tracking of privacy procedures at scale.
Privacy is top of mind for organizations and consumers today, and concerns about how personal data is handled are steadily increasing. To meet regulatory requirements and build customer trust, organizations need to take a “privacy by default” stance and empower individuals to have control over their data. Robust privacy solutions are essential not only in ensuring regulatory adherence, but also in cultivating a culture of transparency, accountability, and respect for user privacy.
Microsoft Priva is a set of solutions that support privacy operations across an organization’s data landscape. Together, these solutions help your organization:
confidence, accelerate digital transformation, and mitigate privacy risks.
With the power of the Microsoft Priva family, organizations can automate the management, definition, and tracking of privacy operations at scale to help ensure that personal data stays private, secure, and compliant with regulations.
The Priva suite of solutions has expanded to include the preview release of four new solutions: Consent Management, Privacy Assessments, Subject Rights Requests for data beyond Microsoft 365, and Tracker Scanning. These new solutions, along with the generally available solutions, can be found in the new Microsoft Priva portal.
The Microsoft Priva family of solutions empowers your organization to automate the management, definition, and tracking of privacy procedures at scale to help ensure that personal data stays private, secure, and compliant with regulations.
Solutions that are generally available (GA):
Priva evaluates data that is only within your organization’s Microsoft 365 environment. It doesn’t access personal data that isn’t part of the organization’s Microsoft 365 environment. For example, it doesn’t access a user’s personal Microsoft 365 account.
To ensure that personal data stays protected, and your organization meets the privacy regulatory requirements, you can consider some of the below data privacy tips. These can not only help you strengthen your organizational privacy posture, but also help your organization empower employees to understand the importance of data privacy and take proactive measures that reduce data privacy risks
Replace surveys with automated data classification Instead of sending surveys to learn where your personal data is located, consider working with your CISO or IT staff to apply auto-classification to create your data map or inventory. Use these insights as the foundation of your privacy program.
Move from a cost-driven approach to a value-driven one Avoid viewing data privacy as a compliance checklist. Instead, consider privacy a fundamental right while viewing compliance practices as necessary steps along the way. This helps you add value to your business instead of cost while you position your privacy program.
Democratize privacy best practices Employees who process or handle personal data are your biggest allies in building a successful privacy program. Invest in a privacy readiness program and measure its effectiveness so you don’t just check the box for completing an annual privacy training.
Address privacy risks continuously Proactively find risks to reduce potential privacy incidents, rather than relying on periodical audits. Continuously mitigate the identifying risks to enhance your privacy programs accordingly.
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Microsoft Priva is a suite of privacy management solutions that help organizations automate and manage privacy operations across their data landscape. It includes tools for privacy risk management, subject rights requests, consent management, privacy assessments, and tracker scanning.
Privacy Risk Management: Identifies and mitigates privacy risks through automated policies and insights into personal data overexposure, data transfers, and data minimization.
Subject Rights Requests: Automates the discovery and management of data subject requests, streamlining the process to comply with privacy regulations.
Consent Management: Helps track and manage user consent for personal data usage across various data estates.
Privacy Assessments: Automates the discovery, documentation, and assessment of personal data usage to build a compliance record.
Tracker Scanning: Identifies and manages tracking technologies on websites to ensure compliance with privacy regulations.
Microsoft Priva evaluates data within your organization's Microsoft 365 environment, including services like Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft Teams. It also uses foundational capabilities of Microsoft Purview for data classification and sensitive information types.
The new solutions available in preview include Consent Management, Privacy Assessments, Subject Rights Requests for data beyond Microsoft 365, and Tracker Scanning. These complement the generally available solutions like Privacy Risk Management and Subject Rights Requests within Microsoft 365.
Privacy Risk Management offers policies to address key privacy concerns such as data overexposure, data transfers, and data minimization. It provides alerts, notifications, and remediation options to manage and mitigate privacy risks effectively.
Users need specific roles to access and manage Priva solutions. For example, Privacy Reader and Privacy Curator roles are required for preview solutions. For general availability solutions, roles like Privacy Management Admin and Privacy Management Viewer are needed. Permissions can be managed through the Microsoft Purview compliance portal.
